Add both parties
Enter your business name and contact details, then identify the customer receiving the invoice.
Free Invoice Generator
Create, preview, and download a professional invoice PDF for free. No sign-up is required for downloads.
This is a free tool. Quickly create professional invoices, download them as polished PDFs, and send to your clients!
After you create your invoice
How to create a professional invoice
A professional invoice should make it easy for the customer to understand who is billing them, what was supplied, how the amount was calculated, when payment is due, and how to pay. This free invoice generator helps you prepare and download the document. Your business remains responsible for invoice numbering, tax treatment, record keeping, and any electronic invoicing requirements that apply in your jurisdiction.
Describe the supply
Use clear line items for the products, services, periods, quantities, rates, or milestones being billed.
Check the totals
Review discounts, tax, currency, subtotals, the final amount, and any deposit or credit already applied.
Set payment terms
Add the due date, payment instructions, purchase-order reference, and a contact for billing questions.
Invoice essentials
What information should an invoice contain?
Invoice requirements vary by country, tax system, transaction type, and customer. A typical business invoice identifies the supplier and customer, uses a unique invoice number and issue date, describes the goods or services, shows the quantity or service period and price, explains any applicable tax, states the total payable, and gives clear payment terms.
If your business is registered for VAT, GST, sales tax, or another indirect tax, confirm the required tax registration details, labels, rates, currency treatment, and record-retention rules with the relevant authority or a qualified adviser. A downloadable PDF may not satisfy a country's electronic invoicing or reporting requirements.
Invoice details checklist
Supplier
Business name, address, contact details, and tax registration number when applicable
Customer
Customer name, billing address, billing contact, and purchase-order reference
Invoice identity
A unique invoice number, invoice date, supply period, and payment due date
Line items
A clear description, quantity or period, rate, discount, tax treatment, and amount
Totals
Subtotal, applicable tax rate and amount, credits, and total payable
Payment
Currency, payment method, bank or payment details, and a billing-query contact
Choose the right level
When should you move beyond a free invoice generator?
| Option | Best fit | What it adds |
|---|---|---|
| Free invoice generator | Occasional invoices and immediate PDF downloads | Fast document creation without an account |
| Invoicing software | Repeated billing, saved customers, and payment follow-up | Invoice history, reusable items, reminders, and status tracking |
| Accounting software | Invoices that must remain with the official financial record | Ledger, expenses, bank reconciliation, tax reporting, and financial reports |
| Contract-to-invoice workflow | Billing based on contracts, delivery, evidence, changes, or approvals | Operational checks and approval history before the accounting handoff |
FAQ
How to make an invoice
- Enter your business details and your customer’s billing information.
- Add invoice details.
- Preview the invoice at right and download it as a free PDF.
Is this invoice generator free?
Yes. Create and download invoice PDFs for free with no signup required.
Can I customize the invoice template?
Yes. You can add your logo, change currency, and adjust line items before downloading the PDF.
Can I download my invoice as PDF?
Yes. Click Download PDF when your invoice is ready to save it as a PDF file.
Do I need a quote before creating an invoice?
If your customer needs to approve the price first, create and download a PDF with our free quote generator.
How do I save my business profile and reuse an invoice?
Sign up for Component.app to save company information, keep invoice history, reuse invoices, and track payments.