Employee records
Maintain profile, employment, role, manager, location, and history.
Back to use cases
HR portal software
For growing SMEs, multi-location teams, professional services, and people operations
HR portal software for employee records, requests, and self-service
Give employees one place for HR information and actions while managers and HR retain controlled approvals, document status, and employment history.
- Keep employee records and documents together
- Let staff submit and track HR requests
- Route leave and changes through the right managers
- Maintain status, approval, and employment history
hr-portal.component.app
People operations
Hannah Lee · Employee EMP-1842
ActiveOperations
Team
3
Leave days
1
Document due
HL
Hannah Lee · Employee EMP-1842
Primary record
TeamOperations
Leave days3
Document due1
Connected records and activity
Employment profile
Operations Executive · Singapore
Annual leave LR-3921
3–4 September · manager review
Work pass document
Review date · 30 November
Employee portal
Welcome, Hannah
1 actionLeave request · manager review
Work pass review · 30 Nov
Latest policy acknowledgement
Everything your HR team needs
See the whole solution at a glance
Profile, role, manager, leave, documents, policy acknowledgements, requests, approvals, and lifecycle events stay connected to the employee record.
HR documents
Track required files, acknowledgements, versions, and review dates.
Leave and absence
Submit requests, check balances, review coverage, and record decisions.
Employee requests
Handle profile, equipment, letter, benefit, and other HR actions.
Onboarding and offboarding
Coordinate people, tasks, access, documents, and completion state.
Roles and reporting
Control access and report workforce status without exposing private data.
Who it's for
Built for organisations moving HR work beyond inboxes and spreadsheets
Growing SMEs
Create a reliable employee record and self-service experience before admin work fragments.
Multi-location employers
Apply shared policies while preserving local managers, calendars, and operating context.
People operations teams
Coordinate requests, documents, onboarding, access, and reporting through defined controls.
Core capabilities
Start with the workflows every useful HR portal needs
Employees need simple self-service, managers need clear decision context, and HR needs a trusted record with controlled access.
Keep employment details, documents, and actions on one record
Open an employee profile to see role, manager, location, employment dates, current requests, required documents, acknowledgements, and lifecycle activity without assembling several files.
Central employee recordDocument statusComplete HR context
hr-portal.component.app
Employee record
Hannah Lee · EMP-1842
ActiveOperations
Team
Mei Tan
Manager
15 Jan 2024
Start date
HL
Hannah Lee · EMP-1842
Primary record
TeamOperations
ManagerMei Tan
Start date15 Jan 2024
Connected records and activity
Employment agreement
Signed version 2 · 15 Jan 2024
Work pass record
Review date · 30 Nov 2026
Leave request LR-3921
3–4 September · 2 days
Review leave with balance, policy, and team coverage visible
Managers see the dates, reason category, balance, public holidays, overlapping absence, and coverage notes before approving or returning a request. The employee receives the recorded decision.
Complete leave contextCoverage visibilityRecorded approval
hr-portal.component.app
Leave request
LR-3921 · Hannah Lee
Needs approval2 days
Request
9 days
Balance after
1
Overlap
Request evidence and policy checks
1Passed
Leave balance
11 available · 2 requested
2Passed
Policy notice
Submitted 18 days before start
3Review
Team coverage
One colleague away on 3 September
Authorised decision
Review the request, applicable policy, exceptions, and related impact before recording the decision.
Let employees complete routine HR actions themselves
A focused portal shows only the employee’s own profile, requests, leave, documents, policies, and available actions. Sensitive internal notes and other employees’ data remain outside that view.
Mobile self-serviceScoped employee accessVisible request status
hr-portal.component.app
Employee portal
My HR · Hannah Lee
1 action9
Leave balance
2
Open requests
1
Document due
Annual leave
Pending3–4 September · manager review
Personal details
CompleteAddress and emergency contact
Work pass record
UpcomingReview by 30 November
Daily workspaces
The daily workspaces behind low-friction people operations
Employees, managers, and HR work from the same controlled record through role-specific views.
HR team
ALPeople operations dashboard
See new starters, pending requests, document reviews, lifecycle tasks, and policy exceptions.
8
need action
Leave approvals
3 waiting · oldest 14h
Document reviews
5 due within 60 days
Employee
ALHR self-service portal
View personal information, submit requests, check status, access documents, and acknowledge policies.
2
open requests
Annual leave
Manager review
Employment letter
Ready to download
People leader
ALWorkforce status and history
Review headcount movement, absence, request aging, document status, and lifecycle completion with scoped detail.
96%
documents current
Onboarding
4 active · 1 late task
Leave coverage
September peak · Operations
Why Component.app
Customise the HR portal around your policies and organisation
Standard HR portals provide fixed profiles and leave forms. Component.app can adapt policy, roles, lifecycle steps, documents, and supported connections to your people operations.
Custom workflow 01
Turn your leave and HR policies into understandable rules
Configure eligibility, accrual inputs, notice periods, blackout dates, document requirements, approvers, and exceptions by employment type, location, team, or request category.
Custom HR policyExplainable checksHuman exception review
hr-portal.component.app
Leave policy
Singapore annual leave
Draft changes14 days
Base entitlement
7 days
Notice
2
Approvers
Configuration
General
Eligibility
Limits
Approvals
Notifications
Current configuration
Eligibility
Active employees after configured start rule
Peak-period request
Manager must confirm team coverage
Extended absence
HR review and supporting document
Custom workflow 02
Coordinate every onboarding and offboarding owner
Create lifecycle plans by role, location, employment type, or team. HR reviews exceptions before consequential access, payroll, equipment, or employment-status actions are confirmed.
Custom lifecycle planCross-team ownershipConfirmed status changes
hr-portal.component.app
Onboarding plan
Daniel Wong · starts 1 September
8 of 11 ready11
Actions
5
Owners
2
Exceptions
Trigger
Daniel Wong · starts 1 September
1
Employment documents
Signed and verified by HR
Complete2
System access
Manager-approved roles · IT preparing
Ready3
Payroll profile
Selected provider setup requires review
Needs reviewCustom workflow 03
Connect approved HR actions to selected providers
Confirmed employee changes can prepare updates for payroll, identity, calendar, or messaging providers where supported. Exact fields, timing, and provider behaviour depend on the integration setup.
Integration-dependentControlled employee changeSync status
hr-portal.component.app
Employee change review
Daniel Wong · activate employment
Needs confirmation3
Systems
1 Sep
Effective
1
Exception
Review evidence and policy checks
1Ready
HR employee status
Set Active on 1 September
2Ready
Identity provider
Selected roles and groups
3Review
Payroll provider
Bank verification outstanding
Publication decision
Review the source material, draft, safeguards, and assigned follow-up before confirming the public outcome.
The complete workflow
One connected journey from employee request to recorded outcome
Employee information, policy validation, manager review, status publication, and related HR action stay connected.
Step 1
Submit the request
The employee or HR enters the required details and documents.
Step 2
Validate and route
Rules check policy and propose the responsible manager or HR owner.
Step 3
Review exceptions
An authorised person confirms sensitive or consequential outcomes.
Step 4
Publish and update
Update the employee record, notify roles, and create follow-up work.
Direct answers
HR Portal FAQ
What is HR portal software?+
It is a secure employee and HR workspace for personal records, documents, leave, requests, approvals, policies, lifecycle actions, and employment history.
Can employees update their own information?+
Yes. Employees can be allowed to propose changes to selected profile fields, upload documents, and track requests. Sensitive changes can require HR review before the master record is updated.
Can leave policies and approval paths be customised?+
Yes. Rules can vary by location, employment type, team, request category, balance, notice, dates, supporting documents, and exception path.
How does HR automation retain human control?+
Rules can validate, calculate, route, or prepare a change. Managers or HR can review coverage, exceptions, sensitive data, and consequential actions before confirmation.
Can it support onboarding and offboarding?+
Yes. Lifecycle plans can coordinate HR, managers, IT, finance, facilities, and employees with required tasks, evidence, dates, and completion state.
Can it connect to payroll, identity, calendars, or messaging?+
It can connect to selected third-party providers where their APIs and the agreed setup support the required workflow. The exact data exchanged, actions available, and ongoing provider fees depend on that integration.
Can it support Singapore employment and PDPA obligations?+
The system can support your obligations through configurable policies, records, approvals, access controls, retention, and security measures. Legal compliance also depends on current law, employment policies, providers, and operational practice.
Build your operating system
Build an HR portal around your people and policies
Show us your employee records, requests, approvals, lifecycle steps, and provider handoffs. We will turn them into one controlled HR experience.