Reopen Excel
Copy last month and update the regular charges.
← Contract & Invoice Management
For accounting, audit, tax, corporate services and HR outsourcing firms
Professional Services Invoice System
Give account teams and finance one clear record of what each client bought, what changed this month and what is ready to bill.
1 record
from agreement to payment
4 stages
before invoice handoff
7 days
typical first version
component.app/billing-review
Billing period review
Client account
Agreement · Charges · Approval · Invoice
Billing status
Ready to review
Commercial record
Connected
Monthly retainers
Approved billing input
Payroll and filing services
Approved billing input
Additional projects
Approved billing input
Next action
Resolve the exception before invoice handoff
The monthly billing problem
Are you tired of building the invoice list again and again every month?
The work often starts with last month's Excel file. Someone updates the regular charges, adds this month's ad-hoc fees, turns the list into PDFs and emails each customer. Then the team spends days working out who has paid and what was missed.
Manual month-end workflow
The same work starts again when the next billing period opens.
Find every extra fee
Search emails, messages and other spreadsheets.
Create and send PDFs
Check the amount and recipient one invoice at a time.
Reconcile payments
Work out what was paid, missed or needs follow-up.
Time lost
Repeated checking and data entry
Errors created
Wrong, duplicated or missing charges
Revenue at risk
Work completed but never billed
For professional services firms
The client’s work changes, but the monthly retainer sheet stays the same
A client adds employees, opens another entity or asks for extra work. Those changes are handled by different people, then finance has to piece them together at month end and hope nothing was missed.
What changes during the month
Client tiers change faster than billing records
Headcount, entities, service level and monthly scope shift, but the retainer schedule is updated only after the invoice is already questioned.
Not connected to billing
Extra work is agreed but not billed
One-off projects and exception handling are approved across email threads, making them hard to review at month end.
Not connected to billing
Finance cannot see the service context
The invoice lacks the relationship between the service package, delivery milestone, client entity and account owner.
Not connected to billing
The solution
Stop rebuilding the invoice.
Component gives your team one place to see the regular charges, this month's changes and anything that needs checking before an invoice goes out.
One client view shows the service package, this month’s changes and the next billing action.
C
1 item needs reviewBilling workspace
August billing period
Invoice account
Client billing review · Northstar Holdings
Monthly accounting retainer
Northstar Holdings · Gold package
$1,200
ReadyPayroll processing
42 employees · Approved employee count
$630
ReadyLate filing support
One-off service · Fee awaiting partner approval
$450
ReviewInvoice total
Checked charges ready for handoff
What the system keeps connected
See every billing input before it becomes an invoice
Instead of copying details from emails and spreadsheets into one final list, let the system bring the agreed charges and approved changes into a clear billing review.
Connected billing inputs
The records that feed one invoice review
What changes during the month
Monthly retainers
Entity, client or service-package fees billed at the agreed cadence.
Payroll and filing services
Employee-count bands, filing periods, payroll runs and regulated service cycles.
Additional projects
Incorporations, advisory projects, late filings, special reports and one-off support.
Renewals and tax
Annual renewals, GST handling, payment terms and overdue follow-up by client or entity.
→
What finance sees
One invoice review
Only the charges that are ready move forward. Anything unclear stays visible for review.
Monthly accounting retainer
Included in billing review
Payroll processing
Included in billing review
Late filing support
Waiting for a check
No more copying from four places into Excel.
The billing review always shows what is ready, what changed and what still needs an answer.
A complete invoice system
Everything your team needs to run monthly invoicing
Component is not only there when something goes wrong. It supports the whole billing cycle, from the first client record to payment reconciliation.
Monthly billing cycle
One connected process instead of a new Excel task each month
Set up the client
Store the client, contract, billing contact, tax and payment terms once.
Run recurring billing
Bring monthly charges into the right billing period automatically.
Add ad-hoc work
Capture extra work, usage, credits and approvals as they happen.
Review and send
Create the invoice, PDF and email from one checked billing list.
Track and reconcile
See what is paid, overdue or missing without another spreadsheet.
For operations: record the work and changes.
For finance: review, send and follow up.
For customers: receive a clear, explainable invoice.
Why Component
Catch the missing detail before it becomes a wrong invoice
Most tools can create an invoice PDF. Component also keeps the change, the supporting record and the approval together, so the team can see what needs an answer before anything is sent.
When this changesWhat can go wrongWhat Component keeps connectedWhat your team can do
Client tier or employee count changes
The retainer is billed at the old tier because the operational change never reaches finance.
Client, entity, service package, count, effective date and approver
Show all bill-affecting changes in a monthly review queue.
Additional work is approved
One-off filings, advisory work or projects are completed but not included in the right billing period.
Scope, agreed fee, owner, delivery status and approval
Move approved additional work into a dedicated billing queue.
Multiple entities or GST treatment
The invoice is issued to the wrong entity or tax treatment is applied inconsistently.
Client entity, billing contact, tax profile and payment terms
Validate the billing entity and tax profile before handoff to accounting.
An invoice becomes overdue
Account and finance teams both chase it—or neither does—because there is no agreed owner.
Invoice status, due date, client contact and collection owner
Create a role-owned follow-up queue with the next action and due date.
Built around your business
Your invoices should match the way your team actually works
Component uses the same core invoice system, then adapts the records, approval rules and views around the way your industry bills. That is how the workflow stays useful after the first month.
Client and entity structure
Separate clients, entities, service packages and billing contacts without losing the commercial relationship.
Tier and scope changes
Show the effective date and approval behind changes to headcount bands, services or pricing.
Additional-work review
Collect one-off tasks and exceptions in a queue before they are included in a bill.
Collections and renewals
Give owners timely visibility of due invoices, client queries and upcoming commitments.
Role-specific views
One commercial record, the right view for each team
RoleWhat they manage
Account or service team
Client scope, entities, changes, delivery context and approvals
Operations
Payroll runs, filings, service completion and exception records
Finance
Invoice readiness, GST, collections and payment history
Client
Relevant approval, invoice and renewal actions
FAQ
Professional services billing questions
What is professional services billing software?+
Professional services billing software connects service agreements, retainers, projects, additional work, invoices and payment follow-up. It gives service and finance teams a shared view of the commercial record.
Can it bill a monthly retainer and one-off projects for the same client?+
Yes. A client record can include recurring service terms alongside separately approved projects, filings or advisory work. The final billing rules are configured around the firm's contracts.
Can it support GST and multiple client entities?+
The workflow can store the required billing entities, tax treatment and client-specific terms. The exact accounting ownership and implementation details are agreed during scoping.
Explore the invoice cluster
Related billing workflows
Build around your commercial model
Bring one contract and one billing spreadsheet
We'll map the commercial rules, operational records, approvals, invoice handoff and follow-up around the way your team works.